Running a business often involves juggling the interests of many people at once: your customers, your investors, your employees, and of course, yours. As important as it is to think “as a whole”, you also need to think about what is best for the daily lives of the people who work for you. And yet, it can be hard to remember when you’re struggling to fill a shift at the last minute or struggling to set a schedule when you’re short on staff.
Are you looking for a simple way to make your planning practices as fair and efficient as possible? Luckily, the technology is here for you. Planning software is rapidly emerging as one of the best ways create and manage employee schedules in modern businesses, making the planning process more convenient for employers and employees.
A closer look at over-planning
Schedule abuse occurs when an employer – intentionally or not – commits unfair or reckless programming practices that make the working life of employees more stressful and more difficult. This may include:
- On-call scheduling that is not disclosed to employees in advance as part of the job
- Publication of timetables at the last minute
- Cancellation of shifts without notice
- Force employees to stay late without asking them in advance
- Trying to force employees to take more shifts or make them feel bad about asking for time off
Companies guilty of planning abuse are more likely higher turnover rates, not to mention the less enthusiastic employees. It’s not only bad for morale at work, it’s also bad for business and can cost you a lot of money.
How planning software can help
Planning software is a smart investment for a number of reasons, which is why it is becoming the norm in companies with hourly employees. One of its main selling points? The fact that it can benefit both employers and employees.
What is planning software?
Before we dive into the specifics of planning software, here is a brief introduction for those of you who are wondering what exactly planning software is. Simply put, planning software is an online tool that helps you create, publish and modify schedules on the Web. Since most providers use cloud technology, you and your employees will be able to access your schedules from any device connected to the Internet.
More good news: By using the cloud, planning software doesn’t require you to purchase and install additional equipment. Image courtesy of Pexels.
Planning software does a lot more than just digitize the process of creating your weekly schedules. In fact, it makes the planning as a whole much more intuitive, organized and takes less time. With features like copy and paste, drag and drop functionality, and color coding, not only will your schedules be easier to create, but they will also be easier to read.
Another huge benefit of planning software is the integration with other online tools. You can coordinate employee schedules in payroll, time tracking, customer invoicing, etc. This will help your business run more smoothly and make other administrative tasks less of a headache.
Cloud technology will make your schedules more accessible than ever: employees will be able to view the schedule on their own devices, and you can even use your scheduling platform to send notifications when a new schedule has been posted or an existing one has been posted. modified.
Make sure to look for a service provider that has a mobile app! Your employees will love being able to view the schedule from their smartphone with just a tap of their finger. Image courtesy of Pexels.
You will also need to process and manage time off requests using scheduling software. This makes requesting time off more convenient for employees and less of a nuisance for you. In addition, employees will be able to set and change their availability in the system, which, again, is faster and easier for everyone involved. In addition, these two components will limit scheduling errors and prevent you from scheduling someone when they are not available.
An opportunity you can’t afford to miss
It’s no secret that planning can be tedious and downright frustrating. And with so many other things on your mind as an employer, you might find yourself slipping into not-so-good planning practices. Planning software can help your business in many ways, and best of all, you won’t be the only one to benefit.
If you’re not using planning software, you’re probably spending a lot more time than you should. In addition to eating up your hours, this method of planning also wastes human resources that could be spent on more important tasks to move your business forward.
You may not be able to get rid of the planning, but you can simplify the process and save a lot of time (and money) when you do. Planning software is a business innovation that is rapidly gaining in popularity and evolving into more of the “rule” and less of the “exception”.
Still not sure? Consider your employees! Chances are, they would prefer the new way of planning to anything else. It’s more convenient for them, and they’ll never have to worry about whether or not they have the most up-to-date version of the schedule. Switch to planning software today and see for yourself why this business trend is worth following.